CCS News
MAY 27, 2011
FROM THE COMPUTER ROOM:
UPGRADE TO 3.3.1 – The upgrade itself in the night went well (Thank you Bob and Rory!). Then the excruciating business of client upgrades commenced and we were in agony along with those reporting 1-2 hour download times. We are exploring what caused the bottleneck with download times. On the good side, many libraries have been upgraded completely and NO problems with the release have been reported at all!!!!
INDEX REBUILD (UPGRADE TO 3.3.1 Part 2) - In order to rebuild the indexes, SVA will be turned off on Sunday May 29 at 9:15 pm until Tuesday May 31 at 8am. BiblioCommons functions may be limited between May 30 1:00 am until May 31 8:00 am.
Symphony will be taken down completely on Monday (Memorial Day) in the small hours of the morning for index rebuilding through the day.
Indexes should be complete by 11pm on Monday night and we will put the system back up as soon as indexes are actually finished. We will of course plan to build through early Tuesday morning if the necessity arises.
BiblioCommons will be available for searching but no holds, or status information will be available while Symphony is down.
This schedule allows for nearly minimal impact on reports, notices and other offline processes, except SVA would not be calling out on Memorial Day.
Libraries may wish to update their message in BiblioCommons to indicate reduced functions during the index rebuild. All systems will return to normal by Tuesday 8am.
NAME REFACTOR REPORT (Upgrade to 3.3.1 Part 3)– At this time we now plan to run the name refactor process in the wee early hours of TUESDAY June 7. If you recall, this separates names into fields first, last, middle. The process will be complete by 8am on that morning. Once we run this report you MUST be using the new client, so please be sure to have all the workstations upgraded to the 3.3.1 client in advance of that date.
BIBLIOCOMMONS AVAILABILITY– BiblioCommons has reported that they have fixed the issue with availability. For Symphony systems an additional correction process has been added to catch availability synchronization errors that were not caught by the normal process. Availability should be updated hourly, but anything that is missed should be corrected overnight. So, you may find the availability in search out of sync with the real-time availability for a few hours, but it should never be out of date for more than a day.
AUTHORITIES NEWS:
Last week, CCS loaded 2 files that were obtained from Marcive. One file contained 1835 updated authority records and the other file contained 476 authority records that were needed, but not available until now.
Virginia R. Seward
CCS Authorities Librarian
CCS MEETINGS NEXT WEEK:
Wed., 6/1, 9:30, Cary: Catalogers
Thur., 6/2, noon, Jameson’s: Technical Group Chairs lunch
